Office Management

In-Person/Online

3 Days

English/Arabic

Learning Objectives

   Identify the role of office managers and the main responsibilities.
   Use several tools to plan, manage time and priorities.
   Practice planning office requirements.
   Prepare effective meeting documentation.
   Discuss administrative processes and procedures.
   Present the information/reports in several formats.
   Recognize the impact of stakeholders and manage their communication.
   Identify different behavioral styles for better communication.

In-Person/Online

3 Days

English/Arabic

Learning Objectives

   Identify the role of office managers and the main responsibilities.
   Use several tools to plan, manage time and priorities.
   Practice planning office requirements.
   Prepare effective meeting documentation.
   Discuss administrative processes and procedures.
   Present the information/reports in several formats.
   Recognize the impact of stakeholders and manage their communication.
   Identify different behavioral styles for better communication.

Modules

Module1: Introduction

  • Role of office manager - multiple hats
  • Professional traits and qualities
  • Overview of operational and management functions

Module 2: Administrator

  • Office supplies inventory management
  • Office budget and expenditure
  • Create and maintain databases
  • Travel arrangements
  • Effective meeting documents handling
    • Meeting agenda
    • Minutes of meeting
    • Action plans and follow-ups

Module 3: The Host

  • Greeting guests
  • Telephone etiquette

Module 4: The Planner

  • Design and implement filing systems (Documents control)
  • The document planning and generation process
  • Being a time intelligent person
  • Prioritizing the tasks
  • Schedules, calendars, and appointments
  • Planning Tools
    • Gantt chart
    • Mind map
    • Decision-making tools

Module 5: The Connector

  • Connect departments to ensure smooth operations  (HR - IT -Purchasing)
  • Developing a personal chain of work connections.

Module 6: Business Writing

  • Presentations
  • Reports
  • Netiquette fundamentals

Module 7: Communicator

  • Behavioral styles
  • Emotional intelligence
  • Stakeholders and adherence to policies
  • Creating a professional image
  • Assertiveness and conflict handling
  • Getting the best use of technology

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